1.3 Page Layout, Tables & Images

Microsoft Word provides page layout and insertion tools that allow users to create structured and visually organized documents. Learners can adjust page settings, create tables, insert images, and organize visual elements within a document.

What You Will Learn

• Understand page layout options.
• Change page orientation and size.
• Adjust page margins.
• Insert page breaks.
• Create and format tables.
• Insert and resize images.
• Position images within a document.
• Insert basic shapes and visual elements.

Page Layout

Page layout controls how content is arranged on a page. Microsoft Word provides options for page size, margins, orientation, columns, and page breaks.

Page Orientation

There are two common page orientations:

• Portrait: The page is taller than it is wide and is commonly used for letters, reports, and resumes.
• Landscape: The page is wider than it is tall and can be useful for wide tables, charts, and presentations of data.

Page Margins

Margins define the blank space between the document content and the edges of the page. Appropriate margins help create a professional document layout and provide enough space for printing and binding.

Page Size

Microsoft Word supports different paper sizes. A commonly used paper size is A4. The appropriate page size should be selected based on the document’s purpose and printing requirements.

Page Breaks

A page break allows the user to start content on a new page without repeatedly pressing the Enter key. Page breaks are useful when creating reports, assignments, chapters, and other multi-page documents.

Creating Tables

Tables organize information into rows and columns. They are useful for displaying schedules, price lists, employee information, product details, marks, and other structured data.

Table Formatting

After creating a table, users can add or remove rows and columns, adjust column widths, change row heights, apply borders, merge cells, split cells, and apply table styles.

Inserting Images

Images can be inserted into a Word document to provide visual information or improve the presentation of content. Images may come from a computer, device, or other supported source.

Resizing and Positioning Images

Images can be resized by adjusting their dimensions. Word also provides text-wrapping options that control how text appears around an image. Proper positioning helps prevent the document layout from becoming difficult to read.

Shapes

Shapes can be used to create diagrams, labels, arrows, callouts, and other visual elements. They can be resized and positioned according to the requirements of the document.

Practical Activity

1. Create a new Word document.
2. Set the page size to A4.
3. Set the orientation to Portrait.
4. Create a heading titled Employee Information.
5. Insert a table with columns for Name, Department, Designation, and Contact.
6. Enter information for at least five employees.
7. Format the table using borders and appropriate alignment.
8. Insert an image below the table.
9. Resize the image and position it appropriately.
10. Save the document as Employee Information.

Learning Outcome

After completing this section, learners will be able to control page layout, create and format tables, insert images, use shapes, and organize different types of content within a Word document.